The best Excel travel itinerary template (Free and downloadable)
With this Excel travel itinerary template you will have everything under control. From what you should prepare before leaving, to what you are going to do at your destination, including the budget or the suitcase.
In addition, it is free, editable and downloadable, designed to help you organize any trip with clarity and without stress.
What is included in the Excel travel itinerary template?
This travel planner is composed of several sheets within the same Excel, organized so you can have all the information of your trip in one place. It is designed for those who are looking for a free Excel vacation template, complete and easy to adapt to any type of trip.
The Excel itinerary template includes:
Travel checklist: with the tasks to take into account before starting to prepare your trip.
Travel itinerary: in order to plan your travel itinerary.
Ā TripĀ budget: which allows you to detail expenses by category and person who paid.
Packing List:organized by categories and in which luggage to carry each item.
1. Travel checklist template
Before you jump into buying flights, booking activities and packing your suitcase, it is important to consider the pre-trip steps.
The travel checklist template within the Excel travel itinerary template works as an editable checklist. In it you have a list of 30 aspects that we always review when planning our trips. In this checklist you can assign tasks to travelers, mark tasks done and add new ones depending on the type of trip.
The travel checklist template is useful for not forgetting anything important for your trip. Especially if:
- You are preparing a long trip.
- Organizing it with several people.
- It is a trip that requires many logistical considerations.
2. Travel itinerary template
The main sheet of this template is the one that allows you to organize your trip day by day: the Travel itinerary template in google sheets.
Arranged in timetable format, in your trip itinerary template you can include activities, hotel check-in, transfers, tourist attractions you want to see or even restaurants you want to try. Everything is arranged by columns and prepared so that you can visualize the whole day at a glance.
You can also add links to your reservations, maps or additional information that you can consult during your trip. It is the real Excel travel itinerary planner that allows you to leave nothing to chance.
3. Trip budget template
One of the biggest headaches when organizing your travel plan is expense management. Especially if you are traveling with other people.
That’s why this Excel travel planner template includes a trip budget template where you can record every expense:
- Accommodation
- Transport
- Activities
- Needs
- Other
- Anything you need
In addition, you can indicate who pays for what. This makes this Excel trip budget template an excellent choice for groups or couples sharing expenses.
Also, the donut charts help you easily visualize where the most money is going and if you are going over the limit. You can also take into consideration which members of the trip are contributing the most money.
This Excel trip budget template allows you to adapt your plan without surprises and make more conscious decisions during your trip.
4. Packing list template
Are you the type of person who always forgets something? Or, do you like to check things off your list as you pack your suitcase?
This packing list template will help you pack your suitcase without stress. It is divided into categories according to the essentials of a travel suitcase:
- Clothing
- Footwear
- Toiletry
- Documentation
- Electronic devices
- Basics
- Others
In addition, you can indicate whether each item goes in:
- The carry-on bag
- The checked bag
- Your backpack or bag
It’s especially useful if you’re traveling with low-cost airlines, taking a very long trip or need to divide your belongings according to the type of journey. Your packing list template will prevent unexpected purchases at your destination because you forgot to pack your toothbrush š.
How to make a travel itinerary in Excel
Creating your own travel itinerary template in Excel may seem complicated. But it really is one of the best ways to visualize and control all aspects of your trip.
You can organize the day, time, activity, location, bookings, transfers by columns. And even add notes or links that you find useful.
The best thing is that you can customize everything to your liking: colors, formats, filters, formulas, etc. In addition, you can reuse the same travel itinerary template for other trips by simply duplicating the sheet.
If you have never made one from scratch, Cocotrip’s Excel travel itinerary template makes it easy because it is already configured with the essentials. But if you’re up for making it on your own, here are some tips:
- Use one column per day: to keep everything well organized.
- Add filters by type of activity (transport, accommodation, activities, etc.) to consult the information quickly.
- Highlight with colors the transfers or key aspects: this way you will avoid forgetting the most important details of your trip.
- Use the drop-down lists: this will allow you to save time and avoid typing mistakes. In addition to being able to filter when you are making a query about your trip.
- Group your activities by geographical zones: this way, if you visit big cities, you won’t waste time crossing the city from one side to the other.
- Include direct links to maps: to have everything centralized in the same Excel.
- Lock the cells you do not want to modify: especially if you are going to share the file with other people. This way you will avoid accidental changes.
- Create a summary sheet: with the most important data of the trip. It allows you to visualize at a glance the flights, accommodations, activities and so on.
- Create a replicable structure: if you prepare a template that is too tight for a specific type of trip, you run the risk of not being able to reuse it. If you make a more general one, you will be able to use it for other trips by simply duplicating the sheet.
- Save a copy in the cloud: to access your itinerary from your cell phone wherever you are.
- Make a printable version: in PDF in case your cell phone fails during the trip.
š” Above all, remember: you don’t need your trip itinerary to be perfect from day one. The beauty is having a travel planner that allows you to enjoy your next adventure from the planning stage.
Keep in mind that planning well gives you the freedom to improvise later with peace of mind.
Why use an Excel travel itinerary template
Using an Excel travel itinerary template for complete travel planning has many advantages. Not only does it allow you to centralize all the information, but it also gives you the flexibility to customize it according to your needs and type of trip.
Why use an Excel travel itinerary template?
- It’s easy to edit: you can tailor it to your liking. Change colors, add formulas or duplicate sheets for different trips.
- It works offline: it is ideal if you are going to travel to places where you might not have internet access.
- Allows detailed budget control: something that is often forgotten in other more visual but less functional formats.
- Everything in one place: from reservations to daily plans, the suitcase or the pre-trip organization checklist.
- It is reusable: once created, you can duplicate it for future trips without having to start from scratch.
An Excel travel itinerary template is a powerful, free and fully customizable tool that adapts to any style of travel. Plus, organizing your itineraries in this way allows you to make them more visual and memorable with a Canva-like itinerary template with photos of your trip.
Download the FREE Excel travel itinerary template
Now it’s time to put all this theory into practice. Start enjoying simple and visual travel planning.
It’s as easy as downloading the Excel travel itinerary template and start customizing it with your next destination. It’s free, editable and fully adaptable for long trips, weekend getaways, group adventures, solo travel or whatever you can think of – your trip starts here!
